Terms of Service

1. Acceptance of Terms

By creating an account or using the Avants AI platform ("Avants", "we", "us"), you agree to be bound by these Terms of Service. If you do not agree, do not use the platform.

2. Who We Are

Avants AI is a hiring platform that uses artificial intelligence to match job seekers ("Candidates") with employers ("Companies"). We provide AI-powered resume scoring, structured voice interviews, and candidate pipeline management tools.

3. Accounts

• You must provide accurate information when creating your account.
• You are responsible for maintaining the security of your login credentials.
• Employer accounts must be registered with a legitimate company email address. Personal webmail providers are not accepted.
• We reserve the right to suspend or terminate accounts that violate these Terms.

4. Placement Fee (Companies)

When a Company hires a Candidate sourced through Avants AI, a placement fee applies to the Company. Candidates are never charged a placement fee.

• The placement fee is a flat 15% of the Candidate's first-year gross compensation, applied uniformly across every pay type.
• For hourly roles, the 15% rate is applied to the hourly rate annualized to a standard 2,080-hour work year (40 hours/week x 52 weeks), and billed monthly for as long as the engagement remains active rather than as a single upfront payment.
• The fee is due within 30 days of the Candidate's official start date.
• Payment is processed securely via Stripe. Invoices will be sent to the email address on the employer account.
• If a hire is not made through the Avants platform, no fee applies.
• In the event of a dispute about whether a Candidate was "sourced through Avants," the date of first application on the platform is the determining factor.

5. Candidate Use

• Candidates may browse and apply to open roles at no cost.
• AI match scores and interview verdicts are tools to assist employers; they are not guarantees of employment or rejection.
• Candidates must complete work authorization attestations truthfully. Providing false information is grounds for permanent account suspension.
• Interview recordings are stored securely and shared only with the specific employer you applied to.

6. Prohibited Uses

You may not use Avants to:

• Post fraudulent job listings or apply with fabricated credentials.
• Scrape, copy, or redistribute any content from the platform without written permission.
• Circumvent AI screening or manipulate match scores.
• Harass, discriminate against, or misrepresent any other user.

7. AI Services Disclaimer

Avants uses third-party AI models (including OpenAI) to provide resume scoring, interview analysis, and job matching. AI outputs are intended as assistive tools and do not constitute professional advice. They are not deterministic. Employers retain full discretion over all hiring decisions. Avants is not liable for outcomes based on AI-generated scores or verdicts.

8. Intellectual Property

The Avants platform, branding, and software are the property of Avants AI. User-submitted content (resumes, interview recordings) remains the property of the submitting user, but you grant Avants a limited license to use it to operate the platform.

9. Limitation of Liability

Avants is provided "as is." We are not liable for any indirect, incidental, or consequential damages arising from use of the platform, including but not limited to failed hires, lost employment opportunities, or data loss.

10. Changes to These Terms

We may update these Terms from time to time. Continued use of the platform after changes are posted constitutes acceptance of the updated Terms.

11. Contact

For any questions about these Terms, email us at legal@avants.ai.

This Section 12 constitutes a binding agreement between Avants AI ("Avants") and the registered employer ("Company") and takes effect when the Company creates an account on the platform. An authorised representative of the Company accepts these terms on behalf of the Company by typing their full legal name as an electronic signature and checking the agreement checkbox at signup.

12.1 Placement Fee

• If the Company makes a hire of any Candidate who was introduced to the Company through the Avants platform (a "Referred Candidate"), a placement fee of 15% of first-year gross base compensation is payable to Avants (for hourly roles, 15% of the hourly rate annualized to 2,080 hours/year, billed monthly for as long as the engagement is active).
• The fee is due within 30 days of the Candidate's official start date.
• The Company will promptly notify Avants (within 5 business days) of any offer of employment accepted by a Referred Candidate.
• Invoices will be sent to the email address on the employer account. Unpaid invoices accrue interest at 1.5% per month after 30 days.

12.2 Non-Circumvention

• The Company agrees not to solicit, engage, or hire any Referred Candidate outside of the Avants platform for a period of 12 months from the date the Candidate first applied through Avants, without paying the applicable placement fee.
• Sharing Candidate contact information (email, LinkedIn, phone) with third parties outside the Company's hiring team is prohibited.
• Violation of this clause entitles Avants to the full placement fee plus reasonable legal costs.

12.3 Candidate Data

• Candidate resumes, interview recordings, AI scores, and personal information accessed through the platform may only be used for evaluating that Candidate's application to the Company's open roles.
• The Company may not share, sell, or use Candidate data for any other purpose, including marketing, building databases, or training AI models.
• The Company agrees to delete Candidate data from internal systems upon request from Avants or the Candidate.
• The Company is responsible for compliance with applicable data protection law (including GDPR and CCPA) with respect to Candidate data it processes.

12.4 Equal Opportunity & Non-Discrimination

• The Company agrees to comply with all applicable equal employment opportunity laws, including Title VII, the ADA, ADEA, and applicable state equivalents.
• Job postings must not discriminate on the basis of race, colour, religion, sex, national origin, age, disability, or any other protected characteristic.
• The Company acknowledges that AI match scores are assistive tools only and agrees not to use them as the sole basis for any hiring decision.
• The Company agrees to disclose to Candidates upon request that AI-assisted screening was used in the evaluation process.

12.5 Accurate Job Postings

• All job postings must represent genuine, open roles at the Company. Posting phantom roles, harvesting resumes, or misleading Candidates is grounds for immediate account termination.
• Salary and compensation information posted must be accurate to within a reasonable range.

12.6 Term & Termination

• This Agreement continues for as long as the Company maintains an active account on the platform.
• Avants may terminate the Company's account at any time for material breach of these terms, with written notice by email.
• Termination does not extinguish any placement fee obligations already accrued.

12.7 Governing Law

This Agreement is governed by the laws of the State of Delaware, United States, without regard to its conflict-of-law principles. Any dispute shall be resolved by binding arbitration administered by JAMS in San Francisco, CA.